Working with Layout
Grids and Guides
|Two kinds of nonprinting grids are available: a baseline grid for aligning columns of text, and a document grid for aligning objects. On the screen, a baseline grid resembles ruled notebook paper, and a document grid resembles graph paper.|
|For view Grids go to View>Grids and Guides and select document or baseline grid.|
|Baseline grid (left) Document grid (right)|
|Difference between Baseline grid and document grid|
|• The baseline grid covers entire spreads, whereas the document grid covers the entire pasteboard.
• The document grid can appear in front of or behind all guides, layers, and objects, but cannot be assigned to any layer whereas document grid follows the column direction set in the Margins and Columns dialog box.
|Settings of Grids|
|To change or adjust the grids settings go to Edit>Preference>Grids
A window will appear on the screen
|Do the any of the following adjustment:|
|For baseline grid|
|Color: To change color of grid.
Start: From where the grid to start.
Increment Entry : How much increment of one grid to other.
|For Document grid|
|Color: To change the color of grid.
Gridline Every: To change distance between of horizontal or vertical grid.
Subdivisions: Divisions between Horizontal and Vertical grid.
|Snap object to document grid|
|Choose View > Grids & Guides and make sure that Snap to Document Grid is selected (checked). If it is not selected, click it.|
|Note: The Snap to Guides command controls both snapping to guides and snapping to the baseline grid.|
Pages and Spreads
|A spread is a set of pages viewed together, such as the two pages visible whenever you open a book or magazine. InDesign spread includes its own pasteboard, which is an area outside a page where you can store objects that aren’t yet positioned on a page. Each spread’s pasteboard provides space to accommodate objects that bleed, or extend past the edge of a page.|
|Pages panel: A. Page icons B. Page with master “A�? applied C. Selected spread|
|Selecting pages or spreads|
|You often select pages or spreads which depends on the task you perform. Some commands affect the currently selected page or spread, while others affect the target page or spread. For example, you can drag ruler guides only to the target page or spread, but page-related commands, such as Duplicate Spread or Delete Page, affect the page or spread selected in the Pages panel. Targeting makes a page or spread active and is helpful when, for example, several spreads are visible in the document window and you want to paste an object onto a specific spread.|
|In the Pages panel:|
|• To both target and select a page or spread, double-click its icon or the page numbers under the icon. If the page or spread is not visible in the document window, it shifts into view.|
|You can also select both target and page or spread by clicking a page, any object on the page, or its pasteboard in the document window.|
|The vertical ruler is dimmed alongside all but the targeted page or spread.|
|• To select page, click on its icon.
• To select a spread, click the page numbers under the spread icon.
|Note: Some options, such as those in the Pages panel menu, are available only when an entire spread is selected.|
|Page 1 is targeted and page 5 is selected (left), and page 1 is targeted and entire spread is selected (right).|
|To start a document with two-page spread:|
|1. Choose File > Document Setup. The document should contain at least three pages and the Facing Pages option is selected. Click OK.
2. In the Pages panel, select all the pages except page 1.
3. In the Pages panel menu, deselect Allow Selected Spread to Shuffle.
4. Select page 1. In the Pages panel menu, choose Delete Spread.
|For adding new pages to the document:|
|• Click the New Page button in the Pages panel or choose Layout > Pages > Add Page. The new page uses the same master as the existing active page.
• For adding multiple pages to the end of the document, choose File > Document Setup. In the Document Setup dialog box, specify the total number of pages for the document. InDesign adds pages after the last page or spread.
• To add pages and specify the document master, choose Insert Pages from the Pages panel menu or choose Layout > Pages > Insert Pages. Choose where the pages will be added and select a master to apply.
|For moving pages:|
|1. Select Layout > Pages > Move Pages, or choose Move Pages from the Pages panel menu.
2. Specify the page or pages you want to move.
3. For Destination, choose where you want to move the pages, and specify a page if necessary. Click OK.
|Drag a page icon to a new position within the document.|
|Fig. Moving a page’s position using the Pages panel|
|To duplicate pages:|
|• Drag the page range numbers under a spread to the New Page button.
• Select a page or spread, and then choose Duplicate Page or Duplicate Spread in the Pages panel menu.
• Press Alt (Windows) or Option (Mac OS) as you drag the page icon or page range numbers under a spread to a new location.
|To delete page:|
|• Drag one or more page icons or page-range numbers to the Delete icon.
• Select one or more page icons and click the Delete icon.
• Select one or more page icons and then choose Delete Page(s) or Delete Spread(s) in the Pages panel menu.
|A master page can be called as a background that can be quickly applied to many pages. Objects on master page appear on all other pages. Changes made to a master are applied to other pages. Master pages commonly contain repeating logos, page numbers, headers, and footers. They can also contain empty text or graphic frames. A master item cannot be selected on a document page unless the master item is overridden.|
|Creating master pages|
|You can create a new master from scratch or from an existing master page or spread.|
|• From Scratch choose New Master in the Pages panel menu.
• From Existing Master Page drag an entire spread from the Pages section of the Pages panel to the Masters section.
|Fig. Creating a new master spread based on another page or spread|
|To apply master to pages:|
|• Drag the master page icon to a page icon in the Pages panel.
• Drag the master page icon to a corner of the spread in the Pages panel.
|Fig. Applying a master to a page (left) and applying a master to a spread (right)|
|To make any adjustments or changes in the master page:|
|1. Go to the Pages panel and double-click the icon for the master you want to edit.
2. Make changes to the master.
|Importing master page from other document|
|To import master page:|
|1. Go to the Pages panel menu, choose Load Master Pages.
2. Locate and double-click the InDesign document containing the master pages you want to import.
3. Determine what should occur if a loaded master has the same name as a master in the current document.
|• Choose Replace Master Pages if you want the masters from the source to override the destination document’s masters with the same names. If your destination document does not have any overridden items, it is safe to Replace Master Pages on import.
• Choose Rename Master Pages to change the page prefixes to the next available letter in the alphabet.
|To Set Page Numbers|
|• Go to Master Page.
• Click on Selection Tool and make a text frame in the bottom of page.
• Go to Type>Insert Special Characters>Markers>Next Page Number.
• Add pages in the document.
Working with Layers
|Every document has at least one layer. Layers are used where you have to create and edit specific objects or text a document without effecting other objects of document.. The other use of layers is to display alternate design ideas for the same layout|
|To show Layers:|
|Click Windows> Layers (Check whether Layer is check or not.)|
|How to Create Layers?|
|For creating layers:
Click on New Layer button at the bottom of Layer docker window.
|How to Delete Layers?|
|For deleting layers:
Click on Delete Layer button at the bottom of Layer docker window.
|Adding objects to Layers|
|You can add objects to the target layer by:
• Creating new objects.
• Importing, placing, or pasting objects.
• Selecting objects on other layers, and then moving them to the new layer.
|To select object on layer:|
|• Hold down Alt (Windows) and click a layer in the Layers panel.|
|To copy object of one layer to other layer:|
|• Click on the Selection tool to select one or more objects.
• In the Layers panel, drag the colored dot on the right side of the layer list to move the selected objects the other layer.
Working with Text
|In InDesign text resides inside containers called text frames. Text frames can be moved, resized, and changed. The tool with which you select a text frame determines the kind of changes you can make:|
|• Use the Type tool to enter or edit text in a frame.
• Use the Selection tool for general layout tasks such as positioning and sizing a frame.
• Use the Direct Selection tool to alter a frame’s shape.
|Creating Text Frames|
|To create text frame do any of the following:|
|• Click on Type Tool and drag to define the width and height text frame.
• Select Type tool and click inside any empty frame.
|Adding columns to a text frame|
|You can create columns within a text frame by using the Text Frame Options dialog box.|
|• To create columns of unequal width or height, add threaded text frames side-by-side on either a layout page or a master page.|
|1. Using the Selection tool, select a frame, or using the Type tool, click inside the text frame or select text.
2. Choose Object > Text Frame Options.
|• Specify the number of columns, the width of each column, and the spacing between each column (gutter) for the text frame.
• (Optional) Select Fixed Column Width to maintain column width when you resize the frame. If this option is selected, resizing the frame can change the number of columns, but not their width.
|Find and change Text|
|• To search a range of text or a story, select the text or place the insertion point in the story. To search more than one document, open the documents.
• Choose Edit > Find/Change, and then click the Text tab.
• Specify the range of your search from the Search menu, and click icons to include locked layers, master pages, footnotes, and other items in the search.
|• In the Find What box, describe what you want to search for:
• Type or paste the text you want to find.
• To search for or replace tabs, spaces, or other special characters, select a representative character (metacharacter) from the pop up menu to the right of the Find What box. You can also choose wildcard options such as Any Digit or Any Character.
|Paragraph & Character Style|
|To open paragraph style choose Type > Paragraph Styles, or click the Paragraph Styles tab, which appears by default on the right side of the application window.|
|To open character style choose Type > Character Styles, or click the Character Styles tab on the right side of the application window.|
|To apply character style select the characters to which you want to apply the style. Do one of the following:|
|• Click the character style name in the Character Styles panel.
• Select the character style name from the drop-down list in the Control panel.
• Press the keyboard shortcut you assigned to the style. (Make sure that Num Lock is on.)
|To apply paragraph style click in a paragraph, or select all or part of the paragraphs to which you want to apply the style.
Do one of the following:
|• Click the paragraph style name in the Paragraph Styles panel.
• Select the paragraph style name from the menu in the Control panel.
• Press the keyboard shortcut you assigned to the style. (Make sure that Num Lock is on.)
|Drop Cap Style|
|You can apply a character style to the drop-cap character or characters in a paragraph. For example, if you want a drop-cap character to have a different color and font than the rest of the paragraph, you can define a character style that has these attributes. Then you can either apply the character style directly to a paragraph, or you can nest the character style in a paragraph style.|
|Drop cap formatted automatically by nested character style|
|1. Create a character style that has the formatting you want to use for the drop-cap character.
2. Do one of the following:
3. Specify the number of drop-cap lines and characters, and then choose the character style.
4. If the drop cap is aligned too far away from the left edge, select Align Left Edge.
5. If the drop cap character overlaps the text below it, select Scale For Descenders.
6. Click OK.
|To wrap text:
1. Choose Window > Text Wrap.
2. Click on Selection tool or Direct Selection tool , and select the object to wrap text around.
3. In Text Wrap panel, select the desired wrap.
• Jump Object
• Keeps text from appearing in any available space to the right or left of the frame.
• Jump To Next Column
• Forces the surrounding paragraph to the top of the next column or text frame.
4. From the Wrap To menu, specify whether the wrap is applied to a specific side (such as the right side or largest area) or towards or away from the spine. (If you don’t see the Wrap To menu, choose Show Options from the Text Wrap panel menu.)
This option is available only if you selected Wrap Around Bounding Box or Wrap Around Object Shape.
5. Specify offset values. Positive values move the wrap away from the frame; negative values move the wrap within the frame.
|1. Select the Type tool.
2. Click to place an insertion point, or select the text that you want to format.
3. In the Control panel, click the Character Formatting Control icon or the Paragraph Formatting Control icon.
|A. Character formatting controls B. Paragraph formatting controls|
|Applying font to text|
|1. Select the text.
2. Select a font in the Font Family menu or a style in the Type Style menu or choose a font in the Type > Font menu.
|Leading is a character attribute, which means that you can apply more than one leading value within the same paragraph.
To change leading of any text
Character panel or Control panel
|Kerning and Tracking|
|Kerning is the distance between specific pairs of characters.
Tracking is loosening or tightening a block of text.
|Applying Kerning between characters|
|Adjusting Kerning between words|
Alt Ctrl Backspace
|To adjust tracking:
|Applying bullets and numbering to paragraph|
|• Select the set of paragraphs that will become the list, or click to place the insertion point where you want the list to begin.
• Do any of the following:
Bulleted List button
Numbered List button
Bullets And Numbering
|1. Using the Type tool , click an insertion point in the paragraph.
2. Press the Tab key. Add tabs in the paragraphs where you want to add horizontal space. (You can also add tabs after you create your tab settings.)
|Using tabs to align text|
|3. To specify which paragraphs will be affected, select a paragraph or a group of paragraphs.
4. For the first tab, click a tab-alignment button (left, right, center, or decimal) in the Tabs dialog box to specify how text will align to the tab’s position.
5. Do one of the following:
|Adding a new tab setting
• Type a position in the X box and press Enter or Return. If the X value is selected, press the up or down arrow key to increase or decrease the tab value by 1 point, respectively.6. For subsequent tabs with different alignments, repeat steps 3 and 4.
|The first tab setting is right-aligned; the second tab setting is left-aligned.|
Working with Table
|Table consists of rows and columns. Creating a table fills the width of the text frame. Tables flow with surrounding text just as inline graphics do. For example, a table moves through threaded frames when the text above it changes in point size or when text is added or deleted. However, a table cannot appear on a text-on-path frame.|
|Table is created in three ways:|
|• Table from scratch
• Table from existing text.
• Embed a table within a table.
|Table from scratch|
|• Click on Type Tool and place the insertion point where the table is to appear.
• Select Table > Insert Table.
• Specify the numbers of rows and columns.
• Click OK.
|Table from existing file|
|1. Insert tabs, commas, paragraph returns, or another character to separate columns. and rows.
2. Click Type tool and select the text.
3. Click Table > Convert Text To Table.
4. For both Column Separator and Row Separator, indicate where new rows and columns should begin. Choose Tab, Comma, or Paragraph, or type the character, such as a semicolon (;), in the Column Separator and Row Separator field.
5. Click OK.
|Embed a table within a table.|
|• Select table
• Select Edit > Cut or Copy.
• Choose Edit > Paste.
• Click Table > Insert Table, specify the number of rows and columns, and then click OK.
|Inserting Rows and Columns in Table|
|To insert Rows|
|• Place the insertion point in a row below or above where you want the new row to appear.
• Choose Table > Insert > Row.
• Specify the number of rows you want.
|To insert Columns|
|• Place the insertion point in a column next to where you want the new column to appear.
• Choose Table > Insert > Column.
• Specify the number of columns you want.
|Deleting Rows or Columns or Table|
|To delete a row, column, or table, place the insertion point inside the table, or select text in the table, and then choose Table > Delete > Row, Column, or Table.|
|You can combine two or more cells in the same row or column into a single cell.|
|• Using the Type tool , select the cells you want to merge.
• Choose Table > Merge Cells
|• Select a row, column, or block of cells.
• Click Table > Split Cell Vertically or Split Cell Horizontally.